Soundproof Meeting Booth in France

Client Background
The client, a mid-sized marketing agency based in Paris, specializes in creating tailored advertising campaigns for tech startups. The agency's dynamic work environment often requires confidential discussions, creative brainstorming sessions, and virtual meetings with international clients. However, the open-plan office design led to distractions and difficulty maintaining privacy. To address these challenges, they decided to procure a soundproof meeting booth.

Procurement Process
Identifying Requirements
The agency outlined key specifications:

Dimensions: Compact enough for limited office space (2–4 people capacity).
Acoustic Performance: Noise reduction of at least 30 dB.
Features: Built-in ventilation, power outlets, adjustable lighting, and a sleek design that complements their modern office aesthetic.
Research and Vendor Shortlisting
The agency researched online and shortlisted three reputable European suppliers known for their high-quality soundproof booths. Key criteria for selection included:

Positive client reviews.
Proven expertise in soundproof technology.
Customization options.
Supplier Communication
After initial inquiries, the agency received detailed proposals:

Vendor A (Germany): Competitive pricing, but longer delivery times (6–8 weeks).
Vendor B (China:SOP company): high quality and faster delivery (3 weeks)
Vendor C (Netherlands): Premium pricing with cutting-edge technology, exceeding the budget.
Following a comparison, the agency prioritized Vendor B (SOP company) for its local presence and shorter lead time.

Negotiation and Order Placement
The agency negotiated with Vendor B to refine the offer:
Customization: Matte black exterior with a white interior finish.
Delivery Timeline: Guaranteed delivery and setup within 21 days.
Warranty: Extended 1-year warranty included at no extra cost.
Vendor B confirmed the specifications in a formal contract. The agency transferred a 50% upfront payment via bank transfer, with the remaining balance due after installation.

Delivery and Installation
Timeline: The booth was delivered on day 19, earlier than expected.
Installation: The installation team completed the setup in 4 hours without disrupting office operations.
Testing: Post-installation tests confirmed optimal acoustic performance, meeting the specified 30 dB noise reduction.
Post-Implementation Feedback

After three months of use, the agency reported the following outcomes:
Increased Productivity: Employees noted reduced noise distractions and improved focus.
Enhanced Privacy: Client meetings and confidential discussions were conducted seamlessly.
Aesthetic Value: The booth's modern design blended well with the office decor, receiving positive feedback from both employees and visitors.
The soundproof meeting booth proved to be a valuable investment, aligning with the agency's needs for functionality, aesthetics, and employee satisfaction.