a 2-person Meeting Pod in New Zealand

Background
Client Profile:
Auckland-based digital marketing agency seeking a compact, soundproof solution for private client meetings and internal discussions. Their open-plan office layout frequently suffers from noise distractions, prompting the need for a dedicated meeting space without the expense and disruption of permanent construction.

Requirement Overview:
Capacity: 2-person meeting pod.
Features: Soundproofing, ventilation, integrated power outlets, and ergonomic design.
Delivery Timeline: 4 weeks from order placement.

Initial Inquiry
The agency contacted a pod supplier via their website's inquiry form, outlining their requirements. The supplier responded within 24 hours, providing:

Product brochures.
A preliminary quote for their standard 2-person meeting pod 
A lead time estimate of 3-4 weeks.
3. Product Selection
After reviewing the brochure, the client arranged a video consultation with the supplier's representative to confirm:

Dimensions: Ensuring compatibility with their office layout (external dimensions: 2.2m x 1.5m x 2.1m).
Acoustics: Noise reduction rating of 35 dB, sufficient for private conversations.
Customization Options:
Interior upholstery in a custom color to match their brand palette.
Additional USB charging ports.
The supplier shared a 3D render of the customized pod within 48 hours, facilitating management approval.

Manufacturing and Delivery
Production Timeline:
Week 1: Materials sourcing.
Week 2-3: Pod assembly and quality checks.
Week 4: Packaging and logistics coordination.
The supplier provided regular updates, including photos of the pod during assembly. The shipment was dispatched on January 24 and arrived at the client's office on January 30.

Installation and Feedback
The supplier’s local team installed the pod within 3 hours, ensuring seamless integration into the office space. Post-installation feedback highlighted:
Exceptional soundproofing, as tested during their first client meeting.
Comfortable interior with optimal airflow.
The custom branding was a hit with visiting clients.
The agency expressed satisfaction with both the product and the supplier’s service, hinting at potential future orders.